Minutes 16 May 2011
ADBASTON PARISH COUNCIL
A MEETING OF THE COUNCIL WAS HELD ON MONDAY 16TH MAY 2011 AT 7.30PM IN ADBASTON JUBILEE ROOM.
PRESENT: Cllr(s) N.Evans., P.Nicholson., B.Brown., P.J.Byrd.
ITEM 1 DECLARATIONS OF ACCEPTANCE OF OFFICE. Declarations of acceptance of office were signed by all newly elected members.
ITEM 2 ELECTION OF CHAIRMAN FOR 2011/2012
Councillor N.Evans was proposed by Cllr P Nicholson, seconded by Cllr P.J.Byrd, carried unanimously. Cllr Evans declared his acceptance of the office of chairman for the ensuing year.
ELECTION OF VICE-CHAIRMAN 2011/2012
Councillor P.Nicholson was proposed by Cllr Evans, seconded by Councillor B.Brown, carried unanimously. Cllr Nicholson declared his acceptance of the office of Vice-Chairman for the ensuing year.
ITEM 3 CO-OPTION OF TWO MEMBERS OF COUNCIL TO BRING THE COUNCIL UP TO FULL MEMBERSHIPS
Mr Andrew Ward of Bishops Offley and Mrs G Mansell of Flashbrook were proposed, seconded and co-option carried unanimously. Mr Ward and Mrs Mansell had been approached and agreed to be co-opted on to the council.
ITEM 4 MINUTES OF THE MEETING HELD ON 21ST MARCH 2011: These minutes were proposed, seconded, agreed as a correct record and signed by the chairman.
ITEM 5 MATTERS ARISING:
A OFFLEY ROCK. It was agreed to monitor this but discharge.
B NEIGHBOURHOOD WATCH TEAM. A meeting to be arranged. On going.
C GRITTING – To be discussed at the July meeting. On going
E BISHOPS OFFLEY COMMON; a maintenance schedule to be put together, assistance to be sought from Staffordshire Trust for conservation volunteers. The chairman and vice-chairman agreed to meet with Victoria Brooks to discuss this.
ITEM 6 FINANCE:
A ACCOUNTS YEAR ENDING 31ST MARCH: the accounts were proposed,
Seconded, accepted as correct and signed by the chairman and clerk.
B AUDIT 2010/2011 The completed audit form was signed by chairman and clerk
C BANK SIGNATORIES: Former signatories Mr J.S.BILLINGTON AND MR R.K.BRIGGS
Had not sought re-election after many years service (21 years and 17 years
Respectively) it was agreed that new signatories be: CLLR N EVAN, CLLR P
NICHOLSON AND CLLR P.DREWNICKI. A mandate form had been obtained, forms
Provided to be completed and taken with idenfication to a branch of Barclays
By each new signatory to enable the change to be carried out.
D STAFFORDSHIRE COUNTY COUNCIL INVOICE 8006019386 TOTALLING 362.40 RELATING TO REGISTRATION OF BISHOPS OFFLEY COMMON, HAD BEEN PAID
ITEM 7 ANY OTHER BUSINESS;
A Mr J.S.Billington and Mr R.K.Briggs, it was agreed that a letter in recognition
Of their long service be sent to Mr Billington and Mr Briggs.
B PLANNING APPLICATIONS: It was agreed to inform the Planning Department, Stafford Borough Council that plans should in future be sent to the chairman.
C TELEPHONE NUMBERS: It was agreed that councillors telephone numbers be
Put in the Parish Newsletter.
D NEIGHBOURHOOD TEAM VISIT: Items for attention to be made known to the
Clerk for passing on to the County Council.
E WHAT WOULD THE COUNCIL LIKE TO ACHIEVE? TO BE PUT ON THE NEXT
AGENDA
ITEM 8 DATE OF NEXT MEETING: MONDAY 11TH JULY 7.30 IN THE JUBILEE ROOM.
THIS MEETING CLOSED AT 9.00PM