Minutes of Bishop’s Offley Millennium Green Meeting Held on Monday 29^th June 2009 at The Star, Copmere

Present

Andrew Brooks, Ann Fender, Bob Gray, Amicia Hardy, Kevin Hart, Patrick Horton, Debs Nicholson, Mark Shelton, Sarah Shelton,

Apologies

Jon Ball, Raymond Briggs, Pat Kennedy, Russell Stanhope

Minutes of the Previous Meeting

Everyone was happy with the Minutes

The Dog Fouling poster had been laminated and was on the gate

Assets

A meeting with Amicia, Andrew and Mark had taken place to review insurance and budgeting for depreciation. Report on progress later in the year ACTION Mark

Bench in Memorial to Terence Marsden,

The aim is to have the bench with its engraving ready for Sports Day.

The words we would like to use are from the Memoirs and are ‘I have enjoyed every minute I’ve lived in Bishops Offley……and wouldn’t change anything’ ACTION Patrick

AOB

Football on The Green

The Rhodes had contacted Mark about issues they are having on accessing their drive due to cars parked by people playing football on The Green. Kevin also advised that bad language had also been used. Football was being played regularly from about 7.30 to 9pm. Mark had spoken to Russell and he was going to mention it to George to see if he knew who the people were to have a word about being considerate to The Greens neighbours. ACTION Russell

Visit the Green to speak to the players about being more careful with parking and language. ACTION Mark

It was reported there was a little bit of litter on The Green but Bob said it was normally tidy

2010 IDEAS

Andrew advised the meeting that Victoria is making progress.

The aim is to establish the Terence Marsden trail using the route that Victoria is working on. Progress this with the Council when everything is finalised. The idea is to use basic information which is only visible from the path which will all be on public rights of way.

100 Club

As Jon was away the draw was carried over for another month.

EVENT REPORTS

Garden Party on Saturday 13^th June at The Manor Organiser Ann

It had been a great success and raised over £1600 to be shared between the Bishops Offley Chapel roof and Adbaston Community Room.

FUTURE EVENTS

Sports Day on Saturday 11^th July There will be no overall Organiser

People not available for Sports Day are Russell and Liz, Andrew & Julia.

Teas have been arranged. Float for the teas ACTION Ann

Need table and chair for Raymond on the gate ACTION Amicia

Provide float for the gate ACTION Raymond

Collect Tea Urn and set up table to reduce chance of falling over ACTION Patrick

Fire Extinguisher for the tent ACTION Patrick

Car parking signs ACTION Patrick

Patrick has a 5ft weather ball for the Theme ACTION Patrick

Provide cool boxes for teas, milk drinks and Ice Pops ACTION Amicia

The tables from Broughton are at Ann’s (There is one left in the summer house) ready to be collected. A cheque for the hire £20 was given to Patrick.

The tables and chairs from Cartmel’s are at Raymond’s. (They are not on a trailer as discussed at the meeting)

A toilet has been booked. Find out day of delivery so gate can be left unlocked ACTION Bob and Raymond

The normal source of 30 small straw bales is no longer available. Check other availability by this weekend Harry ACTION Patrick, Work colleague ACTION Amicia (They do not have any bales) Julia and Chris ACTION Sarah

If bales are not available we will have to bring chairs. To be decided early next week ACTION Sarah

Look after the money at the end of the day as Andrew is away ACTION Mark

The theme this year is to be BALLS. The event will be similar to the Olympics

Entrance £2 Adult, Children Free then all events are free.

There is no Promises Auction this year.

Run the Egg throwing ACTION Amicia

Mark went through the Risk Assessment at the meeting

Raffle

There will be a raffle set up on a table in the tea tents. Please can people donate raffle prizes and bring them on the Saturday morning. ACTION ALL

Ask Gill Gray and Janet if they would be kind enough to run the raffle ACTION Bob

Provide raffle tickets ACTION Ann

Gill to provide float for the raffle ACTION Bob

Tombola

The tombola is being run by Liz Hemmingway and Pat Kennedy.

Borrow 2 gazebos like last year ACTION Kevin and Ann

Please provide prizes to Liz by Thursday 9^th July ACTION All

Float for Tombola ACTION Pat

Field Events

Golf Balls Kevin

Football Goal Shooting/ Milking cows, flavoured milk as a prize Pete Nicholson

Ping Pong Balls Mark & Sarah

Netball/ Basketball Bob. Andrew advised from last year needed an adult and child prize as they stood further away from the hoop.

Hockey slalom Patrick. Cones ACTION Kevin

Rugby Ball into a target area Amicia & Peter Supply ball ACTION Kevin

Croquet Ann was not sure if they would be available. Ask Lorna Hemmingway to run the game ACTION Ann possibly borrow Audrey’s set

Skittles Russell to see if we can borrow Terence’s set ACTION Russell

We will give out stickers like last year on the gate ACTION Raymond

Base white stickers ACTION Amicia

Each event the child gets a coloured sticker from the event organiser. Provide coloured stickers ACTION Sarah

When children complete all events and get all the stickers they are given an ice pop. ACTION Sarah

There will be no big prizes

There will be no medals so stall holders were asked to provide the prizes needed for their event ACTION ALL

Races

Check if rosettes have been ordered and arrange to collect them ACTION Russell and Debs

David Hemmingway had agreed to help with the races.

Arrange to collect items from Russell’s for the races. Bean bags, Spoons, Ties for the 3 legged races, finish line rope and lime. Also First Aid Kit, load hauler, barrels for rubbish, BBQ ACTION Amicia and Russell

Golf balls for the Egg and Spoon race ACTION Kevin (Sorry not discussed at meeting I remembered later)

Saw dust to mark the start line ACTION Sarah

Possibly use lime if you have any ACTION Raymond

Golden Ball Trophy Organiser Kevin

The final event will involve lifting lots of different shaped balls with different points and to carry them over a distance. Final ideas to be worked on during Saturday morning.

Bring different sizes and types of balls on Friday evening ACTION All

Heats may be run during the afternoon and then a final that everyone will watch. Prize may be a ‘Golden Ball Trophy’ Ferro Roche chocolate tower.

BBQ

A poster on The Green at the event to advertise the evening BBQ Action Patrick

Use Russell’s BBQ

Purchase a new grid for the top ACTION Patrick

Purchase charcoal ACTION Amicia

Use Patrick’s campfire so do not need to move lit BBQ ACTION Patrick

Timings

Friday evening 6.30pm

Collect tents on Patrick’s trailer ACTION Patrick & Amicia

Put up tents on The Green ACTION All

If weather is OK and people have time collect tables from Ann’s using Patrick trailer and table and chairs from Raymond’s using Russell’s trailer pulled by Kevin’s car

Saturday 10am

Meet at The Green Action All

Put up Gazebo’s for the Tombola

Put up bunting in the tents ACTION Debs

Collect games items from Russell’s ACTION Kevin& trailer

Set up table and chairs

Set up field events

Sunday morning tidy up

First Aid Course is on Saturday 19^th September

There could be up to 14 attendees and these can be either new people or ones wanting to update their certificates.

Provisional list is Alison Horton, Jill Hart, Liz Hemmingway, Liz Stanhope, Mark & Sarah Shelton, Amicia Hardy, Debs Nicholson, Pat Kennedy which is 9

Jenny Muddimer had contacted Debs about places ACTION Debs

Survey digital would like to have 2 places if they are available

Millennium Green Inspection

The Green inspection July ACTION Russell

Website

Sarah has doing regular updates of the website

Next Meeting is on Monday 3rd August at 8pm at The Star.

Minutes by Amicia Hardy