Minutes of BishopÕs Offley Millennium Green Meeting Held on Monday 5th January 2009 at The Star, Copmere

Present

Raymond Briggs, Andrew Brooks, Bob Gray, Amicia Hardy, Kevin Hart, Ben Hart, Patrick Horton, Debs Nicholson,  Mark Shelton, Sarah Shelton, Russell Stanhope, Nick Evans-part

Apologies

Jon Ball, Ann Fender, Pat Kennedy,

Minutes of the Previous Meeting

Ask the Rhodes about a possible Young Farmers Disco on the Green ACTION Mark

Mrs Hogan

A letter has been received from Mrs Hogan thanking us for the photo of Terrance and enclosed was a donation for £100.  

Assets

Arrange a meeting with Amicia, Andrew and Mark to review insurance and budgeting for depreciation. ACTION MARK

Tent

The old tent needs some attention to a window. Julia has agreed that we can borrow her machine. Work to be carried out when it is warmer.  ACTION SARAH

Retired Trustees

Barry Till has confirmed to Andrew that he would like to go with the Ôspecial arrangementÕ that Mark had drawn up. Need to arrange relevant paperwork to be signed. This to be accompanied with a ÔThank youÕ for all the work he did as a trustee. ACTION MARK

ÔMemoirs of Bishops Offley LifeÕ Reprint

More copies have been printed and they are at Ann Fenders

 

100 Club

There is no draw in January.

 

WEBSITE UPDATE by Nick Evans

Nick kindly presented the new website to the meeting which everyone was very impressed with. The website needs more content and also to be kept as up to date as possible.

Arrange a two hour training session on the website software for Kevin, Sarah and Amicia ACTION SARAH since the meeting this has been arranged for Saturday 17th January 11am at Survey Digital. 

Ask Duncan Farrow for copies of his old photoÕs of the village to be published on the website ACTION AMICIA

See if it would be possible to get tracking on the website. If it is possible how much would it cost? Investigate alternative methods of tracking. ACTION NICK

Currently the website costs us £80 a year

Investigate if there could be a ÔMake a DonationÕ option ACTION NICK

Publish Parish Magazine articles on the website. Send copy to Nick ACTION AMICIA

When the Newsletter is agreed this should also be published ACTION SARAH

It would be nice to send out a quarterly email update. Investigate getting names for a distribution list considering data protection ACTION NICK

The meeting thanked Nick for all his hard work on the great new website.

 

 

AOB

Thanks

Kevin thanked Mark and Sarah for their drinks party in December

Raymond thanked Amicia and Peter for their Christmas Eve party

 Memorial to Terrance Marsden

It was decided that we would purchase a bench for the Green. Investigate the purchase of the bench ACTION RAYMOND

Ask Mike Dunball about where we could get a plaque engraved ACTION PATRICK. There is still the idea about the bridle path next to his home to be named after Terrance. This is likely to become part of one of our 2010 projects. When we have firm idea Raymond can take to the relevant planning departments.

 

EVENT REPORT

Christmas Tree and Carol Singing on Friday 19th December.

This was a great new event for our calendar. It had been a really nice night although a little windy. There had been about 30 people attended. Sarah had purchased 6 bottles of mulled wine at £2.99 each and 6*6 mince pies. The flasks could be improved for this year.

Many thanks to Russell for the tree and Duncan for loaning us the lights. Russell offered us a tree that we could plant on the Green for future years which would need to be planted in the next 2 to 3 months. Decide on the tree location ACTION BOB

 

FUTURE EVENTS

Quiz at The Star on Monday 23rd February at 8pm  

Teams of 4, entrance fee of £1 a person

Please bring raffle prizes

Poster on the grass triangle

Poster for the gate ACTION AMICA

 

2010 IDEAS

The December meeting went through the ideas that had come out of a meeting earlier this year.

Ann suggested having ÔEco GreenÕ lectures possibly from the Alternative Energy Centre, looking at Energy sources

Look into purchasing a monopoly trail

Having a village sign of house names

Consider an aerial photo. Russell knows a company that uses a very long pole to get a similar effect.

A village T towel with cartoon ideas that could be done at the garden party.

Wildlife Survey

Andrew advised that Victoria would be interested in doing the survey but it would be plants, trees, flowers and grasses rather than animals. This would be a ÔPhase 1Õ survey and would take quite a lot of time so the area to be covered would have to limited. For woods the best time is spring and for hedges later in the year. Julia had agreed to do the work with Victoria and also take photographs which could then be used on the website. Need to check our expectations against the type of report that would be produced. Ask Victoria and Julia to attend February meeting to talk about the options that are available ACTION ANDREW

 

 

 

EVENTS 2009

The meeting amended the Dash for Cash date and added the Carol Singing

February 23rd Monday 8pm  Quiz, The Star, Copmere

April 23rd       Sunday 11am  Dash for Cash

May 11th         Monday 8pm  AGM on The Green

May 15th         Friday 7pm     Hockey

May 17th         Sunday 11am  Bike Ride

June 13th          Saturday 2pm Garden Party

July 11th          Saturday 2pm Sports

Aug 30th          Sunday 4pm    Rounders, BBQ, Camping

Sep 12th           Saturday 2pm Football

Oct 5th             Sunday 2pm    Wakes Walk and possible Conker Competition

Nov 7th                        Saturday 7pm Bonfire and Fireworks

Nov 16th          Monday 8pm  Quiz, The Star Copmere

Dec 18th           Friday 6.30 for 7pm Carol Singing

Check date of Harvest Festival at The Chapel ACTION AMICIA

Speak to Pat about arrange date for First Aid training ACTION SARAH

 

Newsletter for 2009

Sarah had written the Newsletter and distributed copies to the meeting. Any ideas of changes to be sent to Sarah by Friday 16th January ACTION ALL

It was suggested that a paragraph could be added about Terrance. Possibly the last few words of his contribution to The Memoirs. ACTION SARAH

Possibly use the Newsletter to advertise a quiz on the new website ACTION KEVIN, SARAH, AMICIA, and DEBS at our training

 

Financial Review

Trust Current Account £1345.04 Trust Deposit £5506.49, 100 Club £645, Community Current £140.55, Community Deposit £1026.38

 

Millennium Green Inspection

Bob advised the hoop has been re welded as it was broken.

Look at the roadside verge to see if could be cut in the spring to allow some parking

The Green inspection January    ACTION AMICIA

 

Next Meeting Monday 2nd February 2009 at 8pm at The Star.

 Minutes by Amicia Hardy