Minutes of Bishop’s Offley Millennium Green Annual General Meeting Held on Monday 11th May 2009 on The Green

Present

Hilary Ball, Raymond Briggs, Andrew Brooks, Bob Gray, Amicia Hardy, Ben Hart, Kevin Hart, Patrick Horton, Pat Kennedy, Debs Nicholson, Mark Shelton, Sarah Shelton,

Apologies

Jon Ball, Ann Fender, Audrey Newsome, Russell Stanhope,

Minutes of the Previous Meeting

Everyone was happy with the Minutes

The Rhode’s have been asked about a possible Young Farmers Disco on the Green and we are awaiting their response. ACTION Mark

Assets

A meeting with Amicia, Andrew and Mark had taken place to review insurance and budgeting for depreciation. Report on progress later in the year ACTION Mark

Tent mending and future bookings

The tent has been mended Thank you to Sarah and Julia.

9^th May Jon Ball unfortunately the tent was too large so not used.

16^th May Patrick wants to use the tent for a party

25^th May Amicia for cousins little boys Christening

Dog Fouling on The Green

Ben Hart offered to produce the Dog Anti Fouling sign ACTION Ben

Insurance

The renewal had been received at £355.17 which was up £5.07 on last year so it had been paid.

Retired Trustees

The final signature was added to the letter to Barry Till and this has been sent to him

AOB

Bench in Memorial to Terrance Marsden

Raymond had purchased a very nice bench.

It was decided it would be located by the hedge alongside the Rhodes’s lane.

Speak to Mike Dunball about the engraving. The words we would like to use are from the Memoirs and are ‘I have enjoyed every minute I’ve lived in Bishops Offley……and wouldn’t change anything’ ACTION Patrick

Check spelling of Terrance’s surname ACTION Sarah

Garden Party

Everyone was given 10 tickets for the Garden Party.

Ann has since the meeting confirmed that these are to be sold and on the back please write sold and if it was to a chid, adult or family so they will know on the gate.

100 Club

May

1^st 60 Marianne Holmes

2^nd 28 Stewart Kennedy

3^rd 25 Albert Hunt

Chairman’s Report by Mark Shelton

During last year Terrance had died. His work as a trustee had been much appreciated and he will be greatly missed.

There had been new events of the Bike Ride and Proms Night in 2008 and the revamped Sports Day to Olympics which had all been very successful.

We had started our 2010 project and it was well underway.

Mark thanked everyone for their help

Mark announced that he would be completing his fourth year and then would retire at the AGM in 2010 so we would need to look for a new Chairman.

Mark was thanked by the meeting for his work as Chairman

Number of Trustees

Currently there are 11 trustees. This was discussed and considered to be a good number at the moment. It would be good to have some new trustees and particularly from Walk Mill and Adbaston.

Financial Report by Andrew Brooks

100 Club had 51 members and had received in £1482, paid out £680 in prize money; there is a £20 lottery fee and £782 to be transferred to The Green Funds.

Trust Account has a balance of £6568.91 which is up £1226.92 from 2008 due to 100 Club and Proms Night

Community Fund has a balance of £1212.78 which is down £321.26 due to the purchase of the new tent.

EVENT REPORTS

Dash for Cash on Sunday 26^th April at 11am Organisers Mark & Sarah Shelton

There had been 9 entries and 9 finishers. Sarah had written a report and it was on the website with the times.

For next year consider also having a 5km run turning at Gamelow

FUTURE EVENTS

Hockey on Friday 15^th May at 7pm Organiser Russell

For marking the pitch Sarah has ½ a bag of lime. Check if he has any lime ACTION Raymond

Mark the pitch out on Friday at 5pm as weather forecast is wet. ACTION Bob and Sarah

First Aid Kit, sticks and T shirts ACTION Russel

Corner Sticks and Frozen Peas ACTION Patrick

Ball and whistle given to Kevin by Patrick

First Aider ACTION Pat

Arrange drinks and beakers and leave on the Green ACTION Sarah

Bike Ride on Sunday 17^th May meet at 11.30am Organiser Mark

The route is to be about 15 miles including Adbaston, Chipnall with a lunch stop at the Wharf Cheswardine

Please wear helmets

First Aid Kit ACTION Amicia

Sports Day on Saturday 11^th July

People not available for Sports Day are Russell and Liz, Andrew & Julia possibly the Patrick and Alison due to Katherine’s party. Kevin confirmed his attendance.

Teas have been arranged.

Arrange to visit tables at Broughton ACTION Amicia

Speak to Cartmels about tables and chairs ACTION Patrick

A toilet has been booked.

There was discussion on the Promises Auction as it was thought it would be good to do something different. Ideas of Horse Racing, an activity in the tent so people eat up the Teas were talked about. Bring ideas and how they could be activated to the next meeting ACTION ALL

Ideas on the format for this year to be discussed at next meeting trying to have an entrance fee and then not pay again except Tombola and Teas ACTION ALL

First Aid Course is on Saturday 19^th September

There could be up to 14 attendees and these can be either new people or ones wanting to update their certificates.

Provisional list is Alison Horton, Jill Hart, Liz Hemmingway, Liz Stanhope, Mark & Sarah Shelton, Amicia Hardy, Debs Nicholson, Pat Kennedy which is 9

Not attending Vicki, Suzanne Kerridge will not attend as she is not good with blood, Angela Whitfield is too busy

Jenny Muddimer had contacted Debs about places ACTION Debs

Ask Jenny Beeb if they would like to attend ACTION Patrick

Survey digital would like to have 2 places if they are available

2010 IDEAS

Comments from last meeting not discussed on 11^th May

The aim is to establish the Terrance Marsden trail using the route that Victoria is working on. Progress this with the Council when everything is finalised. The idea is to use basic information which is only visible from the path which will all be on public rights of way.

Millennium Green Inspection

The Green inspection May ACTION Debs

Website

Sarah has done an update of the website

Next Meeting is the AGM on Monday 1^ST June at 8pm at The Star.

Minutes by Amicia Hardy